How the ultimate (all three parts below) scenario can be configured and executed in my company?
The Scenario: Enterprise Resource Dedication for the project (exclusive resource booking and management) Ultimate Scenario (ERDUS):
Definitions:
Resource - means a specific employee X, i.e. not a resource group etc. Resource X (R1) cannot be substituted for any other R2.
Tool - means technological (not organizational solution) automated tool of the MS Project Server 2010, which can be used in order to execute the scenario.
*I – scenario part.*
1. Today a project manager (PM1) must “take” R1 for 8 hours (it means full
time) on day 2011.11.11 (the date is far, R1 is free)
1.1. Question – What “tools” can be used to “book” R1? (call it „exclusive booking“).
2. When the 11<sup>th</sup> month came, other project managers (PM2) also would like to “book” the same resource R1 exactly
on the 11<sup>th</sup> day.
2.1. Question – What “tools” does PM1 must use to “prohibit” other PM2 from using exclusively taken R1? (R1 cannot
be taken overtime!).
*II - scenario part *
3. When 11.10 day came, (day before exclusive taking) PM1 “releases” the R1 resource, because planned works will not be performed (ex.
suddenly plans changed), it means that “tomorrow” R1 will be free – it is potential idle(i.e. downtime for highly qualified and wanted resource R1).
4. What technological tools can PM1 use to inform all the PM2 about a fact that R1 resource is free?
*III - scenario part.*
5. What tools can be used to view history of R1 “booking” and “releasing”?
5.1. This question is interpreted as follows:
5.1.1.If PM1 takes R1 for exclusive usage – PM1 is completely responsible for R1 resource utilization, because other PM2 are “prohibited”
from taking R1.
5.1.2. PM1 should “care” that, after exclusive booking and releasing, other PM2 would be informed about releasing (to avoid the idle/downtime)
Hint. Therefore, please, consider all automated possibilities of implementing the scenario. From the first look, for implementation of the scenario, it seems that for R1 resource it is necessary to set “non working time” day in the calendar(?) with respect to other PV2, but this is is only the prompt that could be useful
for modelling the scenario.